How to Become a Notary Online

Dec 06, 2019

For those wishing to become a notary, this article discusses what people in this career path do and how to become one online. Individuals from a variety of professions can become notaries as long as the mandated state requirements are completed.

Information about Notaries

Notaries are workers who often perform their duties part-time to oversee and approve the signing of important legal papers and other documents, such as contracts, adoption papers, and powers of attorney. Various states have different rules as to where they can work, such as anywhere in the state or in a specific county. Generally, notaries work in other full-time careers in many types of settings, such as banks, real estate agencies and schools. Each state has its own process, but most steps can be completed online.

Required Skills Business, interpersonal, organizational, and computer skills
Job Growth (2018-2028)* 6% (Office and Administrative Support Workers, All Other)
Average Wage (2019)** $14.72 Hourly Rate (Notary Public)

Sources: *U.S. Bureau of Labor Statistics, **Payscale.com

Steps to Become a Notary Online

All information concerning the steps to become a notary can be researched online, and many can be completed online, as well. If an exam is required, that typically must be accomplished in person.

Step One: Complete the Education Requirement

Many states require that a course or courses be completed before taking an exam. Each state has different requirements on what associations and organizations are qualified to administer these classes. Once the online courses are completed the proof of completion needs to be sent to the state's office in charge of notaries with the application. Further information can be viewed on the state's website. States such as California, Colorado, Florida, Missouri, Montana, Nevada, North Carolina, Ohio, Oregon, Delaware, and Pennsylvania may require educational training.

Step Two: Submit the Application and Possibly Submit to a Background Check

The applicant needs to submit the application to the state along with any fees. Some states allow online applications and submission. All states require an application and some require a background check. Those who do will require the background check and fingerprinting along with the application. Select states offer background checks online.

Step Three: Take the Examination if Required

Some states require an examination after the application is approved. All exams are taken in person. More information can be found on your state's website. States that require the examination may include California, Colorado, Connecticut, Hawaii, Louisiana, Maine, Montana, Nebraska, New York, North Carolina, Ohio, Oregon, and Utah.

Step Four: Finalize the Appointment

After receiving the appointment and commission certificate from the state, the soon-to-be notary needs to complete further requirements before the appointment is final. Thirty states plus the District of Columbia require a surety bond, but the amount varies per state. Information is listed on all states' websites. After this, the notary needs to file all requested paperwork and bond with the notary regulating official. Some states allow this step to be completed online.

Step Five: Buy Notary Supplies

Certain states require specific supplies that a notary needs to have and use during his or her career. Even though the majority of states do not require a notary journal, it is recommended for the tracking of transactions for the protection of the notary and the public. Other supplies might include a certificate and seal for stamping. The supplies can be purchased online.

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