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Administrative Professions

Administrative Professions Transcript

Do you enjoy working in an office setting? Check out a career in the administrative professions! Administrative professionals form the foundation of the business world. Administrative assistants, secretaries, executive assistants and office managers are the people who help an office run smoothly and efficiently, stay on schedule, keep customers happy and coordinate information.

Description

Administration professions typically include secretaries, administrative assistants, executive assistants and office managers.

Introduction

Administrative professionals are responsible for a broad range of clerical, administrative and managerial duties that are vital to the efficient operation of any modern business or organization. The various administrative professionals work in many types of office environments, including small businesses, corporate offices, schools, hospitals, government agencies, the military, non-profit organizations, legal offices and medical offices

Job Skills and Duties

Some of the most important skills for successful administrative professionals include the ability to write well, communicate clearly, be able to follow directions, get along with clients and employees and have up-to-date computer skills. Higher level administrative positions also require organizational and management skills plus the ability to make good decisions and work independently.

An administrative assistant, also known as a secretary, performs clerical and administrative tasks in an office setting. Secretaries and administrative assistants manage office e-mail and phone calls, plan and schedule meetings, run office equipment and organize and maintain files. They may also be expected to update websites, generate spreadsheets and use desktop publishing software to create presentations.

Executive assistants, also called executive secretaries, usually have a higher level of experience or education and perform fewer clerical duties. Executive assistants may work for one professional, rather than for the entire office. They may be responsible for arranging large meetings, preparing reports, interfacing with vendors and clients and managing their employer's daily itinerary.

An office manager is a senior administrative professional who is responsible for the efficient and effective running of an entire office. This includes hiring and supervising other administrative professionals and support staff, maintaining company and employee information, purchasing supplies, leasing equipment and some bookkeeping.

Training Required

No formal training or licenses are required for administrative professionals. Some administrative assistants start out with only a high school diploma but many employers prefer to hire people with some training in basic office skills and computer applications. Executive assistants may hold a bachelor's degree in business or a related field. Office managers may hold degrees in management, bookeeping or human resources.

Many community colleges and vocational schools offer certificates and diploma programs for training as an administrative assistant. Some schools also offer associate's degrees in Office Administration. Voluntary certification is available to show proficiency in office skills and software applications.

Conclusion

From administrative assistants to executive assistants, the business world relies on dedicated administrative professionals to perform the daily tasks that keep offices running smoothly. Check with your local colleges on certifications and degrees that can advance your career.

Sources:

http://www.bls.gov/oco/ocos151.htm

http://www.bls.gov/oco/ocos127.htm

http://www.iaap-hq.org/

http://en.wikipedia.org/wiki/Secretary

http://www.wcjc.edu/ed_programs_n/tech_biz/office_admin/default.asp

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